Kaiser Permanente Admin Specialist III in Bakersfield, California
Provides advanced administrative support associated w/ office operations. Usually deals w/ complex & confidential departmental information. Receives no instruction on routine work, general instructions on new projects.
Essential Functions: - Duties: Completes special projects/adhoc reports, including designing graphic presentations as delegated by management - Orchestrates & organizes project meetings, schedules & materials such as agendas, timelines, reports & presentations - Takes minutes - May perform desktop publishing - Uses a variety of software to compose letters/prepares reports for executive/manager review - Maintains confidential department files & records - Maintains manager/executives calendar, arranges meetings, conferences & travel itineraries - Screens telephone calls/visitors, refers to appropriate staff member - Interprets policies & procedures in response to inquiries - May provide information to top level management, Board Members, etc - Reviews/screens manager/executives mail, researches issues & provides recommendations - May provide training/direction to other non-exempt personnel - Clause: Various positions are under review w/ a joint Management/Union review committee for appropriate Union/Non-Union status & this position may be considered a union position or may be converted to a union position at some time in the future. Should this position be determined to be union it will be returned to the bargaining unit in accordance w/ the Collective Bargaining Agreement
Qualifications: Basic Qualifications: - Minimum three (3) years secretarial/administrative or comparable experience - HS diploma/equivalent required - Business school/college level courses highly preferred - Advanced writing, reading & arithmetic skills required - Ability to respond to top level management inquiries & assemble highly confidential/sensitive information - Strong customer service skills required to communicate effectively w/ all levels of management internal/external - Initiative & analytical ability to research & prepare reports - Proficient w/ software used by the department (i.e., KP Payroll System, HRRT, MS Word, Excel) - Word Processing Speed: 40 wpm required.Typing must be current within one (1) year. Please contact Human Resources for testing. - Must be able to work in a Labor/Management Partnership environment
COMPANY Kaiser PermanenteTITLE Admin Specialist IIILOCATION Bakersfield, CAREQNUMBER 637133
External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.